The potential productivity for the new business traveller of using cloud-based services, in combination with mobile devices, is substantial.
If you are in charge of new business, it often means you are “going out on the road”. Having all you need to do your work while traveling can be difficult if you don’t plan ahead. Even when you do, you can often end up leaving important digital content to which you have no access. An even worse scenario would be to have a hard drive failure or someone stealing your laptop along with ALL of your important files.
I travel extensively and my personal recommendation for a cloud-based storage service is Dropbox. It is a free service providing 2 GB of space that can be increased by upgrading to a paid plan. It is the easiest way to sync your files online and across computers. Your can also share them with other people. It allows you to bring all your photos, docs, presentations and videos anywhere.
29-year-old Dropbox, Drew Houston, had the idea for the service after forgetting his USB drive on a bus from his MIT course in Boston. He created an even simpler cloud storage service than Apple.
Here are some of the benefits from using Dropbox:
- It holds massive amounts of data of all types — videos, photos, documents, etc. — in folders that are synchronized across computers, tablets and smartphones. Update once and you update everywhere. I always have everything I need without carrying an external drive.
- It works even when offline. I always have access to my files, whether or not I have a connection.
- Shared folders allows me to share files with others in just two clicks.
- It is a great collaboration tool and allows me to work with other people on the same projects and documents.
- I have iPhone and iPad Dropbox apps which allows me to access all of my files on these devices as well.
- I create and organize folders just like I do on my laptop. There’s hardly any difference.
- I auto save-all of my Keynote presentation files to Dropbox. I can easily view them on my iPad while traveling and provide a copy to event organizers.
- I personally feel my files are more secure than backing up using an external drive. Any file saved to Dropbox will automatically synch to all your computer and mobile devices and even the Dropbox website. My Dropbox flies are also encrypted and stored securely on Amazon’s Simple Storage Service (S3) over several data centers.
Click here to take a tour of Dropbox or sign up for the free trial.