A Nice Set-Up for Ad Agency Conference Room Presentations

I’ve had opportunity to visit a lot of agency conference rooms over the past two years. I’ve seen the good, the bad and the ugly. I’m glad to pass on to you examples from some of the better ones.

cs2 Advertising, Memphis, TN, has a great set-up for online conference room presentations. Agency principal Brian Sullivan was gracious enough to provide me with the details that I used to set-up in my home office. It is an easy set-up and the components are not very expensive. You’ll probably have some of them already.

My Home Office

My Home Office

Wireless Apple Keyboard + Mouse

Wireless Apple Keyboard + Mouse

The main components for Brian’s set-up: Apple’s: Mac Mini, Wireless Keyboard,, Mighty MouseWireless Airport and flat screen TV.

Here’s the components and pricing for my home office set-up. Most of these I found and purchased on Ebay:

  • Macbook laptop ($1000)
  • Wireless keyboard ($55)
  • Mighty Mouse ($21)
  • Insignia 42″ Flat Screen TV ($598)
  • Poll<Audio Sound-Bar ($398)
  • Apple IR Remote ($6)
  • Apple Mini-VGA to TV Adapter ($9)
  • 10 Ft HDMI Cable ($5)
  • Linksys Wireless Router ($35)

Since I already had the TV, sound system, laptop, and router my cost totaled less than a $100 dollars for the rest of the equipment.

It’s important to make the best first impression, especially for ad agency new business presentations at your office. Here are a few suggestions:

  • Make sure your conference room is clutter free, a nice clean look without equipment wires showing.
  • Double check all of your audio/video equipment and complete a couple of run-throughs prior to the presentation time.
  • Have a back-up plan in case of equipment failure.
  • Make sure the room temperature is comfortable for your guests. If you constantly have heating/cooling problems in your conference room, fix it! This is The Most Important Room in your agency.
  • Chairs that are also comfortable for your guests. Comfort trumps design … “the mind can only absorb as much as the seat can stand.”

Feel free to share other examples of set-ups for conference room set-ups  and meeting tips:


About Michael Gass

Consultant | Trainer | Author | Speaker

Since 2007, he has been pioneering the use of social media, inbound and content marketing strategies specifically for agency new business.

He is the founder of Fuel Lines Business Development, LLC, a firm which provides business development training and consulting services to advertising, digital, media and PR agencies.


  1. Up here in Boston, we have converted an old piano factory into our own little slice of agency heaven – You can check out the digs at http://www.connellypartners.com

    Visitors are always welcome for a ping pong match or a pint at the bar!

  2. I would encourage you to check out http://www.connellypartners.com digs as well. Very cool. When you find the bar, chat live with Justin, Connelly Partner’s new business director.

  3. As a client of CS2, it’s a great set up. We liked it so much we copied it on our conference room as well!

  4. Amazing, discovered your page on Ask.Happy I finally tested it out. Unsure if its my Firefox browser,but sometimes when I visit your site, the fonts are really small? However, love your blog and will check back.See Ya

  5. Thanks Riley. Also appreciate the heads-up regarding the fonts. I use Firefox as well but haven’t had that problem but will certainly check it out.

  6. We recently updated our conference room with these exact components. Ours is also clutter free yet very functional. We’re very pleased with the outcome.

  7. Very cool Candy.

%d bloggers like this: